Planning a school formal in Sydney? Whether you're a parent, student or teacher, creating a memorable, safe and stress-free celebration is key. The Epping Club, located in Sydney’s north-west, is one of the most trusted school formal venues in the area, selected by hundreds of schools for its all-inclusive packages, Grand Ballroom glamour and commitment to safety.
Here’s your ultimate guide to planning a seamless school formal at The Epping Club.
Choose a venue that’s safe, inclusive and reliable
When it comes to selecting a venue for your school formal, The Epping Club ticks all the boxes. With a reputation built over decades of delivering successful events, it’s a venue known for professionalism and care. Security, exclusive private use of spaces and experienced event managers mean students and teachers alike can relax and enjoy the evening. With hundreds of formals under our belt we know all the tips and tricks to make the night at seamless and safe as possible – while you don’t need to worry about a thing!
Opt for all-inclusive packages to reduce pressure
Planning a formal can be stressful—but it doesn’t need to be. The Epping Club offers all-inclusive packages that simplify the process, making budgeting easy and taking the pressure off committees and parents. Packages include room hire for five hours, a three-course menu, arrival mocktail and unlimited non-alcoholic drinks, professional waitstaff and banquet manager, large, polished dancefloor, elegant styling and private entry with access to the venue’s sweeping staircase—perfect for photos. Having everything included ensures no hidden costs and allows more time to focus on the fun. Extras like photo booths and custom décor are easily added on but a school formal package designed specifically for formals is the key!
Book early to secure your preferred date
School formals are popular events and prime dates book quickly. To avoid disappointment, aim to book your venue six to twelve months in advance. The Epping Club’s dedicated event team can assist with availability, planning timelines and coordination with your school calendar. Many schools actually book three years in advance to secure their preferred dates during graduation week. The best time to book is right now!
Create a formal committee
A student-led committee supported by school staff or parents can make decision-making easier. Delegating tasks like theme planning, music selection and invitations helps share the load and encourages student engagement in the process. That said an all-inclusive package removes much of the decision making and potential points of debate, meaning you can focus on the good times and not the small details.
Set a clear budget and stick to it
Start with a clear budget that outlines what is included in the venue package and what will need to be added separately, such as transport, photographer or attire. Choosing an all-inclusive venue like The Epping Club can help keep costs predictable and manageable for families. Signing a contract for a formal is a big responsibility, be sure to choose a venue you feel 100% comfortable with.
Keep it local and convenient
Located in Epping with easy access to trains and buses, The Epping Club is convenient for students across Sydney. With secure drop-off points and free on-site parking, it’s a hassle-free option for families and school staff alike. For year 10 formals going into the city adds additional time pressures, supervision issues and pressures for families. With all your attendees being underage it’s just not worth it. Save the city for later and choose the safe, easy and convenient location of Epping!
Focus on creating memories
With its grand interiors, iconic staircase and luxurious ballroom, The Epping Club offers a picture-perfect setting for once-in-a-lifetime memories – and all those insta moments. Add a photobooth, organise group photos on the staircase and make the most of the stunning backdrop. It’s your time to shine!
Why The Epping Club is Sydney’s top choice for school formals
Chosen by hundreds of schools across Sydney, The Epping Club is the trusted venue that makes planning easy and delivers a truly special night for students. With safety, inclusivity and style at the heart of every event, it’s the ideal place to celebrate the end of an era.
Plan your formal with confidence. Contact The Epping Club’s Events Team to learn more about available packages and dates. Visit to get started.