When schools decide not to host an official school formal, it’s become increasingly common for a parent committee to take the reins. A parent organised school formal is a meaningful way to ensure students still experience a special night to mark the end of their schooling. At The Epping Club, we’ve helped hundreds of families plan and execute these events with professionalism, safety and fun at the heart of every detail.
Whether it’s your first time planning or you're part of a seasoned committee, our experienced team will guide you every step of the way.
Why Do Parents Organise School Formals?
There are many reasons why schools may opt not to run an official formal—whether it’s resourcing, policy decisions or logistics. But that doesn’t mean students should miss out. Parent-organised formals step in to fill the gap, giving students a chance to celebrate their milestone in a safe, structured and memorable way.
We’ve worked with countless parent groups to bring their vision to life, creating events that rival any school-hosted affair—without the stress or risk.
Expert Guidance for Parent Committees
We understand the unique dynamics of parent-led planning. From the initial concept through to the night itself, our events team is with you every step of the way. You don’t need to be a professional event planner—we’ve got the experience to make it simple.
We’ll help you manage:
• Budgeting and package selection
• Timelines and planning milestones
• Communication with guests and RSVPs
• Ticketing and secure payment processes
• Seating plans, dietary requirements and special requests
Our goal? To take the guesswork out of the process and ensure your committee feels supported, confident and in control.
Safety Is Our Priority
At The Epping Club, safety comes first. Our venue has well-established procedures and professional staff trained in school formal events. For parent organised school formals, we take special care to deliver a secure environment that gives parents peace of mind.
We offer:
• Professional security personnel
• Controlled entry and exit procedures
• Clearly defined event boundaries
• No-alcohol events with mocktails and non-alcoholic beverage packages
• Supervision and staff presence throughout the event
Parents and students can relax knowing that the event is being managed with the highest safety standards in mind.
Transparent Pricing & Easy Contracts
We know that planning a formal as a parent group means every dollar counts—and no one wants any last-minute surprises. Our pricing is clearly outlined from the outset, with easy-to-read contracts and no hidden extras.
All-inclusive packages cover:
• Room hire
• Catering and mocktails
• DJ and dancefloor
• Photographer
• Event security
• Styling and decorations
You’ll know exactly what’s included so you can budget with confidence.
Arrivals, Departures & Logistics—Handled
From drop-offs and red carpet moments to end-of-night pick-ups, we help you plan smooth arrivals and departures. Our team will coordinate:
• Arrivals and vehicle access
• Chaperone arrangements at the event
• Security and event management
• End-of-event handovers
These logistical touches mean your event runs on time, with the wow factor students love and the structure parents value.
The Best Night Ever
Let us be your trusted partner in delivering the kind of celebration you only dreamed your children and their peers could enjoy. With the perfect mix of safety, style and fun, we’ll help you create a night that’s everything they hoped for—and more. From the moment they arrive to the final farewell, every detail is handled with care so you can relax and enjoy the smiles, laughter and memories being made. Safe, fun and easy. We got you!
Join the Long List of Happy Families
Hundreds of families have chosen The Epping Club to host their parent organised school formal. From the initial enquiry to the last dance, we’re proud to have delivered safe, spectacular celebrations that students remember for years to come.
When you plan your event with us, you’re not just getting a venue—you’re gaining a professional events team dedicated to your success.
Ready to Start Planning?
Let’s create something special together. Contact our friendly team today to discuss your parent organised school formal and discover how we can help make it an unforgettable, stress-free experience.
📞 Call us on (02) 9876 4357
📧 Email events@eppingclub.com
🌐 Visit www.eppingclubevents.com.au